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In today’s fast-paced business world, automation is a crucial tool for businesses that need to keep their organisation running at record pace. Chatbots can be a valuable addition to the customer service environment, offering an easy way to automate the process of answering common consumer questions. However, it’s challenging to know what kind of voice these bots should have, and how much they should be expected to imitate their human counterpart.

Sometimes, customers want the personality and naturalness of a human-like bot, that makes them forget (partially) that they’re talking to a machine. However, your consumers also don’t want to feel as though they’re being tricked by your organisation. That’s what makes voice in AI such a complicated moving target.

The technology available for chatbots today is evolving at a rapid pace. Bots are becoming increasingly capable of mimicking human speech and emotion, meaning that companies can easily implement conversational aspects into their bots. The question is, how far should we take those human elements in a bot environment?

Preserving Consumer Trust in the Age of Chatbots

Businesses that attempt to pass a chatbot off as a human agent aren’t being transparent. This means that overly human speech from your chatbot could lead to problems with your customer relationships, no matter how good your intentions might have been.

Today’s chatbots come with a range of personality options to choose from. Brands of all sizes are beginning to explore the space between a bot that answers questions with nothing but facts and data, and a machine that imitates human sympathy, humour, and gratitude. Through natural language understanding and natural language processing, bots are now more capable of recognising the complexities of human language. Developers need to consider how to use these features carefully to give their bots a sense of humanity, without leaving their customers to feel hoodwinked.

It’s incredibly frustrating for today’s consumers to spend the majority of a conversation online thinking that they’re talking to a human, only to discover later on that they’ve been talking to a bot. People tend to be more forgiving of bots that aren’t as in-tune with human nuance than they are of bots that attempt to replicate human language poorly.

If today’s organisations aren’t transparent about when and how they’re using chatbots to supplement the customer service experiences, they could lose the loyalty that they’ve been working so hard to earn.

Knowing When to “Humanify” Your Bots

As with most things in the customer experience environment, the key to successfully using human elements with chatbots could be in figuring out how to interpret the context of a conversation. For instance, if a bot is helping a client to choose the life insurance they need for their family, then you probably don’t need to add in humour and emojis. On the other hand, if your chatbot is helping users to select makeup from a new range, it’s fine to add a bit of fun to the conversation.

Understanding the context of the conversations that your bots are having with your customers will make it easier to choose a voice that makes sense for your target audience. Usually, when the voice of a chatbot doesn’t match the nature of an interaction, that’s when customers start to feel cheated, or as though they’re being tricked by the brand. For most companies, the answer will be to design a bot that behaves as a human would in a specific situation, without having that bot mimic humans exactly.

In general, humans are great at adapting to changes in context when it comes to everyday conversations. We know how to adjust our style of speaking, vocabulary and body language when we’re interacting in specific environments. We don’t speak to our friends the same way we talk to our boss or our grandmother, for example. The most successful chatbots will also adjust their voice according to who they’re interacting with, and what they’re talking about. That means that the future could be defined by bots that have better emotional intelligence – just like humans.

However, having emotional intelligence doesn’t mean becoming human. Businesses still need to be transparent about the fact that their bots are bots. Being upfront about your use of chatbots means being honest about the bot’s limitations too.

Accepting a Bot’s Limitations

Ultimately, bots aren’t supposed to be the same as humans, and your customers don’t expect to get the same experience when they talk to a bot as they do when they speak to an agent. The key to success is making sure that you don’t waste your customer’s time by trying to convince them that they’re interacting with a bot when they aren’t. While there’s nothing wrong with adding more human elements like emotional intelligence and humour to a bot’s voice when the context is right. However, your customers should know immediately that they’re speaking to a bot.

Three-fourths of US adults say that the most important thing any business can do in a customer interaction is value their time. Trying to trick your audience into thinking that they’re speaking to a human by dragging out the conversation or adding “[name] is typing” messages to your chat function won’t help them to feel more supported by your brand. Instead, company’s should spend time finding the right voice for their bots in the proper context, then introduce those bots as transparently as possible to the customer.

Let your audience know that they’re speaking to a bot when they start interacting with your chat function and give them a separate opportunity to accelerate the conversation to a discussion with a human if necessary. Understanding the limitations of your bots, and ensuring that your customers can connect with a human when they need to will improve your chances of satisfied customers.

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